Printing documents is a common task, but you may not always have the document open that you want to print again. Fortunately, most printers have a handy feature that allows you to easily print the last document sent to the printer, without needing to open it on your computer again.
In this comprehensive guide, we provide step-by-step instructions for reprinting your last printed document on the most popular printer brands and models. We also cover troubleshooting tips.
Why Reprinting Can Be Useful
There are several reasons why you may want to reprint your last printed document:
- You noticed a print error or smear after picking up the document and want a clean copy
- You need additional copies but no longer have the document open on your computer
- You want to print the document again on different paper or with different settings
- You need to restore a lost document and your printer history contains the most recent version
Whatever your reason, being able to easily reprint can save significant time and hassle.
How Printer Memory Works
Most modern printers have internal memory that temporarily stores print jobs sent from connected devices. The amount of memory varies by printer, but it’s generally enough to store several print jobs.
Printers manage this memory on a first-in-first-out basis. When the memory is full, the oldest stored print job gets overwritten by the newest incoming job.
So as long as you reprint before too many other documents get printed, you can easily retrieve your last printed file.
Steps to Reprint on Major Printer Brands
The general process for printing the last job is similar across brands, but the specific steps can vary. Here are instructions for some of the top printer manufacturers:
- Press the HP printer’s Home button, likely indicated by a house icon.
- Select Print on the printer display.
- In the list of recent documents, locate and select your last printed document. Confirm to reprint.
On some HP models, you may also be able to press the Right arrow button to select Reprint directly from ready mode.
- Press the Settings or Menu button on your Canon printer.
- Use the arrow keys to select Print Documents or Stored Job Options.
- Your last print job should display. Select to reprint.
- Press the Job/Status button.
- Select the Log tab.
- Choose Print Job History.
- Locate your last print job and select Print to reprint the job.
- Press the Up or Down arrow to access the main menu.
- Scroll to select Print Documents or Reprint.
- Select your last print job to reprint.
The last job may also display directly on ready mode. Select to reprint.
Reprinting on Mac OS and Windows
You can also access your printer’s stored jobs and history directly from your computer to reprint:
- Open System Preferences > Printers & Scanners
- Select your printer > Options & Supplies.
- Go to the Utility tab > Open Print Queue.
- Locate your last print job here and select Print Again to reprint.
On Windows 10/11:
- Open Settings > Bluetooth & Devices > Printers & Scanners
- Select your printer > See What’s Printing
- Find your last print job here and choose Print Again or Re-print Document.
Refer to your computer or operating system’s documentation for full specifics. Essentially, look for your print queue, history, or jobs list to reprint from.
If reprinting your last document isn’t working as expected, here is some troubleshooting advice:
- Check your printer memory allocation. If other large print jobs occurred after your document, it may have gotten bumped from the history. Reduce memory used for stored jobs in your settings.
- Print a test page. Confirm your printer can still print and has ink/toner. Old test prints using ink or resources get removed.
- Power cycle the printer. Turn the printer off, wait 30 seconds, and turn it back on. This may reset any memory errors.
- Make sure the document actually printed successfully the first time. If a job fails or gets canceled, it likely won’t save to reprint history.
- For computers, verify your last print job still displays in your print queue, spooler, or history before trying to reprint.
- Check for printer firmware updates from the manufacturer’s website and install if available. Keeping firmware updated fixes bugs.
If you still can’t reprint after trying the above, reference your printer manufacturer’s documentation for next steps specific to your model.
Key Takeaways and Best Practices
Being able to easily reprint your last document can save considerable time and hassle. Keep these tips in mind:
- Familiarize yourself with your printer’s menu and job storage options to enable quick reprinting. Steps vary by brands and models.
- Manage printer memory allocation settings so jobs don’t get bumped too quickly by other incoming prints.
- Confirm print jobs were successful before trying to reprint to avoid issues. Check queues and histories.
- Keep both printer and computer operating systems and print drivers updated.
- Know where to access stored jobs both on printer displays and in computer print spoolers or utilities.
- Power cycling printers can resolve many printing problems, including reprint issues.
Reprinting doesn’t always go smoothly, so also have patience and persist through troubleshooting steps before trying more complex solutions.
Conclusion and Summary
In conclusion, while steps vary across printer brands, printing the last printed document is generally straightforward right from the printer interface. Most models automatically save print jobs temporarily to internal memory that you can easily access to reprint your last document.
If issues occur, confirm printers have resources like ink and paper, check print job statuses, power cycle printers, update firmware and drivers, adjust memory allocations, and use utilities on computers to access printer histories and reprint options.
Following the best practices outlined, you should now feel confident accessing your last printed document and troubleshooting any reprint problems that arise!
Frequently Asked Questions
- How do I reprint on my HP printer?
On most HP printers, press the Home button, select Print, and choose your last print job from the list to reprint.
- Can I print an old document from my printer if new ones were printed after it?
It depends how much memory your printer has whether older print jobs get overwritten. Manage memory allocation to store more jobs for reprinting if needed.
- Why can’t I reprint an old job that is still listed in my printer queue?
Sometimes jobs get stuck or corrupt in print queues. Delete problem jobs and submit the print again fresh if still needed.
- What should I do if my printer says there are no stored jobs when I try to reprint?
If your last print job completed successfully but doesn’t display, try power cycling your printer to reset and resolve any memory issues.
- How do I check if my last print job actually printed properly the first time?
Review your printer display, status lights, or computer print queue for any errors to confirm the job fully completed before trying to reprint.
- Can I reprint documents from smartphones or other devices?
As long as the printer is connected to the network, you can reprint the last printed job from any device. Steps vary by printer and operating system though.
- Is there a page limit for storing print jobs to reprint on my printer?
Page limits depend on your printer’s memory capacity. Adjust allocation settings to allow more or fewer pages in stored job history as needed.
- How frequently should I update my printer firmware and drivers?
Check firmware and drivers for updates every 2-3 months at minimum. Keeping these up-to-date fixes bugs and issues that can prevent reprinting.
- My reprints keep failing. What should I try next?
If basic troubleshooting like checking resources and power cycling hasn’t helped, check manufacturer support sites for maintenance procedures or contact tech support for next-level fixes.
- Where is the stored jobs menu on a Brother printer?
On most Brother printers, you can access the Print Documents or Reprint options to reprint from the main menu after pressing the arrow keys.
- Can I reprint documents without accessing the printer menus?
Some printers let you reprint from ready mode or their home screen as well. Look for a reprint, print, or job status button to check.
- Why does my printer delete jobs every day even if I don’t print?
Printers on networks may automatically clear spoolers nightly. Print important jobs just before needing to reprint. Power loss also clears memory.
- Should I clear my printer’s memory if I’m not reprinting anything?
It’s best practice to clear memory somewhat regularly to resolve corruption issues. But if you reprint often, changing settings can retain more job history.
- How do I stop print jobs from automatically getting deleted from my printer queue?
Adjust printer memory allocation to retain more jobs rather than auto-clearing, but too many stored jobs can slow performance. Manage settings carefully.
- Can I print an old job if I still know the file name and location?
Yes, if you still have the document on your computer, you can open and reprint it directly even if cleared from your printer history.
- Is reprinting faster than printing the first time?
Generally reprinting doesn’t change print speed much on its own. But having the document cached in your printer already avoids waiting on data transfers, which helps.
- What causes my old jobs to disappear from my printer memory?
If jobs vanish even if memory isn’t full, try updating firmware or defaults. Power loss, corrupted memory, and network or driver issues can also impact job storage.
- What should I do if my reprints keep spooling but failing?
Confirm ink, paper, and connectivity. Delete and resubmit from print queues if needed. Verify the document and format haven’t changed or cause conflicts since first printing.
- Why can I no longer find the reprint or job options on my printer menu?
If menu options changed on your printer, confirm you have the latest firmware version. Updates can refresh interfaces. Refer to manufacturer documentation for your model’s menus.
- Can I reprint documents from any device if I shared the printer on my home network?
Yes, as long as devices have the print driver installed, connected applications can utilize features like reprinting from printer job histories across the home network.