How to Configure a Printer in Windows 10?

Setting up a new printer in Windows 10 is a straightforward process that allows you to print documents and photos from anywhere in the operating system. Configuring your printer properly helps ensure high print quality and efficient use of ink and paper. This article explains the step-by-step process for adding a printer in Windows 10 for a smooth printing experience.

How to Configure a Printer in Windows 10?

Steps to Configure a Printer in Windows 10

Follow these simple steps to install a new printer on your Windows 10 PC:

  1. Turn On Your Printer

First, make sure your printer is powered on and connected to your computer either via USB, Ethernet, or wireless connection. Refer to the instruction manual that came with your printer if you need help with the setup.

  1. Open Settings

Click on the Windows Start menu and select the Settings gear icon to open your Windows Settings screen. Alternatively, you can right-click the Start button and choose Settings.

  1. Select Devices

In Settings, click the Devices category on the left side of the screen.

  1. Select Add Printer or Scanner

Under the “Printers & scanners” section, click the “Add a printer or scanner” option.

  1. Select The Printer You Wish to Install

A new window will appear with a list of available printers on your local network. Select the printer you wish to configure from the list. If you don’t see your printer listed, click “The printer that I want isn’t listed” at the bottom.

  1. Allow Windows to Install Drivers Automatically

After selecting your printer, Windows will likely automatically begin installing the best drivers for your printer model. Allow this process to complete.

  1. Print a Test Page

Once the installation finishes, you’ll see your new printer ready to print. For testing purposes, click the “Print a test page” button to ensure the configuration was successful.

This will print a simple test page allowing you to confirm ink levels, quality, and alignment. If the test page prints correctly, your printer is good to go.

If you experience issues, there may be additional printer configuration required within the software provided by your printer manufacturer on the installation disc or their website.

  1. Change Default Printer (Optional)

If you want to set your newly added printer as the default printing device, right-click the printer icon and select “Set as default printer”. This will automatically send print jobs to this printer unless otherwise specified.

And that’s it! With just a few clicks, Windows finds and configures your printer automatically.

Tips for Optimizing Your Printer in Windows 10

Now that you have a properly configured printer, here are some additional tips for making sure it works smoothly within Windows:

    Update Print Drivers – Periodically check the printer manufacturer’s website to download updated printer software and drivers for best compatibility with Windows updates.

    Adjust Printer Priorities – If you have multiple printers, you can prioritize the default device for different document types under Printer Properties > Priorities.

    Enable Duplex Printing – Cut paper usage by half by enabling automatic two-sided printing in your printer properties, if supported.

    Clear Print Spooler – Fix issues like stalled jobs by opening the Printers & Scanners page and clearing any stuck jobs in the print queue.

    Perform Color Calibration – For best photo prints, run through your printer’s color calibration routine every couple months.

    Clean the Print Heads – To maintain crisp ink output quality, clean clogged or dusty print heads either manually or by running the auto cleaner routine.

With regular maintenance and driver updates, your printer will deliver reliable performance for all print jobs on your Windows 10 computer. Revisit this guide if you ever need to replace or add a new device.

Frequently Asked Questions  

  1. How do I check ink levels in Windows 10?
    Open the Start menu > Settings > Devices > Printers & Scanners. Right click on your printer and select “See what’s printing” to view current ink levels.
  1. How do I uninstall a printer?
    In Printers & Scanners settings, right-click your printer, select “Remove device” and confirm to uninstall completely.
  1. How do I connect my wireless printer?
    Power on the printer, open Windows Settings > Devices > Printers & Scanners > Add Printer and select your model from the WiFi or network list.
  1. Can I print wirelessly without a router?
    Yes, you can connect a WiFi printer directly to your Windows 10 device instead of via a traditional wireless router. Consult your printer’s documentation on how to enable Wireless Direct or access point mode for this type of wireless connection.
  1. Why does my printer work but shows as offline?
    Restart your printer and computer, check that both are connected to the same network, and try replacing the printer driver to troubleshoot a falsely offline status.
  1. How do I change the default printer in Windows 10?
    Right-click the printer you want to select as default > Set as Default Printer. An emblem will appear on the printer icon confirming it as the default choice for print jobs.
  1. How do I print double sided?
    If supported by your printer model, enable the duplex / two-sided printing option in the Printer Properties menu under Settings after adding your printer.
  1. What is Windows print spooler?
    The print spooler manages your computer’s print queue by controlling print jobs. If documents get stuck here before reaching the printer, clearing the spooler can resolve print problems.
  1. Why does my printer shows driver unavailable in device manager
    The printer drivers allowing your device to interface with Windows may have been corrupted or deleted. Reinstall them by downloading the latest software from your printer manufacturer’s support website.
  1. How do I calibrate my printer color?
    In Printer Properties, select Color Management > Color Calibration to launch the printer’s built-in color calibration routine for selecting standard color profiles and adjusting RGB balance.
  1. My printer disappears after Windows Update, how to fix it?
    If printer drivers are affected by Windows Updates, they may automatically uninstall. Confirm your connection, then try downloading the latest printer software from the manufacturer’s website.
  1. How do I optimize printer settings for high-quality printouts?
    Adjust the printer properties to select higher quality dpi, specific media type, color correction options. Disable quick print modes to ensure complete images print fully.
  1. Why does my print seem faint and how can I improve it?
    Faint printing is likely due to low ink levels, clogged print heads affecting output, or inferior print quality settings. Refill ink, clean the heads thoroughly, and adjust configurations.
  1. Can I manage multiple users printing to one printer?
    Yes, on a shared network you can assign permissions through print server configurations to allow different users and control aspects like color or page limits.
  1. My Windows printer driver download failed – what now?
    Most printer manufacturers have alternative options like downloading to a separate device and transferring via USB, extracting the files first instead of running the installer, using legacy drivers or contacting customer support.
  1. How do I share a USB printer from one Windows PC to other devices on my network?
    Under Printer Properties > Sharing, enable sharing and provide a share name. On other network PCs, access it through the Add Printer menu by adding a local printer and selecting your networked device’s name.
  1. My print spooler won’t start correctly – how can I troubleshoot this?|
    esolving issues with a non-working spooler service typically involves restarting related services, changing spool folder locations, removing stuck printers, uninstalling all drivers and performing clean reinstalls.
  1. Do I have to uninstall my existing printer drivers before updating?
    Usually no, printer drivers are designed to automatically overwrite previous versions when installing updates. But for a clean install or troubleshooting, manually uninstalling before updating can help resolve driver-related issues.
  1. What should I do when my print queue always shows “paused” and won’t clear?
    A paused queue points to connection problems or conflicting settings. Restart the Print Spooler service, remove and reinstall the printer, check firewall and permissions configurations or contact the printer manufacturer for advice.
  1. Why does my printer work over WiFi but not when connected via USB?
    This typically occurs from faulty USB ports, cables or driver conflicts. Update the drivers, change printer port and cable, verify the USB port functions properly and has sufficient power or try WiFi connectivity instead.


Setting up and customizing your printer in Windows 10 is quick and straightforward, especially when allowing native drivers to install automatically. But properly maintaining and updating your printer ensures continued high performance for flawless printing from anywhere in Windows and associated applications. Refer to solutions for specific issues by searching Windows 10 help resources or your printer manufacturer’s website. With robust printer optimization and connectivity, you can produce lab quality business documents, photos and more with the right home or office printer and a well-configured Windows 10 computer.

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