How to Change the WiFi Password for Your Printer?

Connecting your printer to your home WiFi network allows you to print wirelessly from anywhere in your house. However, if you change your WiFi password, you’ll need to update the password stored on your printer as well so it can maintain access to the internet. Changing the WiFi password on your printer is a quick and simple process.

How to Change the WiFi Password for Your Printer?

Checking Your Printer for WiFi Capabilities

Before changing any settings, first ensure your printer is WiFi enabled and currently connected to your wireless network. Most printers made in the last 5-10 years can connect to WiFi, but older models may not have this capability.

To check, print a network status report from your printer, or consult the instruction manual that came with your device. The status report will indicate if your printer can connect wirelessly and list details like the network name and IP address.

Accessing Your Printer’s WiFi Settings

Next, access the WiFi or network settings menu on your printer. The steps to access settings vary by printer brand and model.

For many printers, press the Setup, Wireless, Network, or WiFi button on the printer control panel until you reach the wireless setup menu. This menu may be called Wireless, WiFi, Network, or something similar. If you’re unsure, check your instruction manual for specifics.

Some printers allow changing WiFi networks and passwords through a print center app or web interface. Consult your manual for details if you cannot locate the WiFi menu on the printer interface.

Selecting Your Network and Entering the New Password

From the wireless settings menu, select the name of your home WiFi network, then select the option to modify or enter the wireless password when prompted.

Carefully type in your network’s new password using the on-screen keyboard or other input mechanism. Note that WiFi passwords are case sensitive. Select save or confirm when done.

If prompted, you may need to manually select a security encryption mode like WPA2 or WPA3. Choose the option that matches your router settings.

Testing and Confirming Connectivity

As a final step, print a status report to confirm your printer successfully connected to the wireless network using the new password. Try printing a test page from a phone, computer, or other device on your network as well.

If the printer has trouble connecting, double check the password is entered correctly. If problems persist, you may need to reboot your printer, router, or reconnect manually. Consult your device documentation for troubleshooting tips.

Key Takeaways

  • Ensure printer WiFi connectivity before changing passwords
  • Access wireless settings menu from printer control panel
  • Carefully enter new WiFi password when prompted
  • Test connectivity by printing after updating settings
  • Reboot devices or reconnect manually if issues occur

With the new WiFi password saved, your printer will stay connected as this one setting keeps it linked it to all your smart home devices and internet access points throughout your home. Enjoy the convenience of printing from all your phones and computers when needed.

Frequently Asked Questions

  1. Why is my printer offline after I changed the WiFi password?
    Your printer can no longer access the internet if the old WiFi password is still saved in its memory. Follow the steps above to enter the new WiFi password on your printer when you renew your network security.

  2. How do I connect my printer to WiFi?
    During the initial printer setup process, you will be prompted to select and connect your wireless network. Have your network name and WiFi password handy, and follow the on-screen instructions to connect your device.

  3. What do I do if my printer won’t connect to WiFi?
    If connection issues occur, first check that your WiFi password is entered correctly on the printer. Re-type carefully if needed. Also try rebooting the printer, router, phone, or computer, as this may resolve temporary glitches.

  4. Does my printer need to be connected to WiFi?
    Connecting via WiFi is optional but allows convenient wireless printing from anywhere in your home. If not connected, you can still use USB, ethernet, or wired connections to manage your printer.

  5. My printer connects to WiFi but still shows offline?
    Make sure your router, modem, printer and other devices are all powered on if your WiFi connected printer still displays offline. Try rebooting each device and checking the WiFi signal in that location as connection issues can happen sometimes.

  6. Do inkjet printers usually have WiFi?
    Most consumer inkjet printers manufactured in the last 5-10 years can now connect wirelessly. However, less expensive or older basic models may lack WiFi connectivity. Check your device specifications to confirm.

  7. What happens if someone gets my WiFi password?
    To protect your network security, you should change the password regularly. If an unauthorized user accesses your WiFi, they could steal data, access private information, or even slower your bandwidth.

  8. Why does my printer connect but not print over WiFi?
    A poor WiFi signal in that room, interference from other electronics or devices, or firewall settings on your router may prevent printing specifically while retaining a connection. Try moving the printer closer to assess signal issues.

  9. How can I improve my printer’s wireless connection?
    To strengthen the wireless signal reaching your printer, move the device closer to your router if possible or into the same room. Also be sure your router’s firmware and printer firmware are updated for optimal performance.

  10. Do I have to update WiFi passwords on all my devices?
    Yes – once your WiFi password is changed, you need to update the password locally on any device that connects to your wireless network, including phones, computers, tablets, smart speakers, TVs and of course printers too.

  11. What should I do when buying a used printer?
    When buying any used electronics like printers, do a factory reset of all stored data and settings before connecting to your own accounts or WiFi network. Also change the device’s default admin passwords when you set it up as an extra security precaution.

  12. How can I view saved WiFi passwords on my printer?
    Printer wireless network passwords are usually masked or displayed as asterisks on the device control panel and status reports. However, WiFi router admin accounts can still view plain text passwords for troubleshooting purposes if needed through router login tools.

  13. My printer won’t let me change WiFi password?
    For security purposes, some printer models either won’t display, or block editing altogether, of saved WiFi passwords during normal operation. First try rebooting the device into admin or service mode if available to allow updater permissions based on your instruction manual guidance.

  14. Why does my printer keep losing WiFi connection?
    Frequent wireless disconnects can stem from distance/signal issues, firmware bugs, overloading the maximum connected devices limit for your router, interference from electronics, outdated security protocols, or other connectivity problems. Review your router and printer models for troubleshooting tips.

  15. Can I connect printer to WiFi without a router?
    Printers require a Wifi router or network access point in your home to connect wirelessly. However, WiFi Direct or peer-to-peer connections allow linking specific devices like phones temporarily without a traditional router intermediary as needed.

  16. How do I fix my printer blocked from WiFi?
    Power cycle your devices and router fully first. Also double check the updated WiFi password was successfully saved in the printer network settings menu. If printer access is being actively blocked at the router level for an unknown device, you may need to set a static IP address or MAC filtering whitelist exemption.

  17. Does WiFi affect printer ink?
    No, connecting your printer to a WiFi network will not cause issues with the actual ink cartridges or printed output quality. However, WiFi connectivity allows firmware updates which may periodically improve printer operations or total ink efficiency over time.

  18. How often should you change WiFi password?
    Cybersecurity experts recommend changing your WiFi network password every 3 months as a best practice to protect router access. Some choose 6 or 12 month update frequencies based on personal risk factors like number of connected devices.

  19. Can a guest see my printer on WiFi?
    Yes, WiFi-enabled printers may show up as available local devices when others join your wireless guest network. Limit visibility by placing printers on private home networks instead of the guest access point. Turn off printer WiFi or power down when not needed for maximum security.

  20. Why does my printer work everywhere but my bedroom?
    Poor WiFi coverage likely causes bedroom wireless deadzones if the printer loses connection inconsistently in that location. Try moving the router closer, adding WiFi extenders, or configuring mesh network components to amplify signals reaching your bedroom.


Keeping your home WiFi password updated and secured provides essential network protection, while also allowing all your connected devices like printers to keep accessing and sharing data easily across your digital ecosystem. Thankfully changing the WiFi details on smart printers takes just a few minutes at most in the wireless settings menu.

Be sure to reconnect and test printing functionality using the new password. Additional tweaks like moving the printer, adding range extenders, adjusting firewall and router settings or updating firmware may help resolve any lingering connectivity problems as well.

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